(a) Department authority. Departments may sell, trade or transfer fixed assets no longer needed in their departments to other city departments for their official use. Proceeds from any sales to other city departments would be reimbursed to the selling department's capital outlay accounts.

(b) Reports of surplus stock. Departments shall submit to the purchasing manager, at such times and on such forms as prescribed, reports showing stocks of all commodities or fixed assets which are no longer used or sold or traded to another department or which have become obsolete, worn out or scrapped.

(c) Transfer to other departments. The purchasing manager shall have the authority to transfer surplus stock to other departments.

(d) Sale of surplus stock. The purchasing manager shall have the authority to sell all commodities which have become unsuitable for public use or to exchange such for or trade in such on new commodities. Sales shall be made to the highest responsive bidder. Such sales shall be preceded by a formal advertisement either electronically or in a newspaper if the total estimated sale of items exceeds $10,000.

(e) Auction or written bids. Sale by public or electronic auction may be used in lieu of acceptance of written bids.

(f) Sale other than by bid or auction. Surplus items may be sold, based on a price equal to or higher than past bid or auction prices for similar items, if the best interests of the city are served. The sale price must be approved by the city manager or designee.

(g) Donations. Items that the donating department has estimated the value as being $500.00 or less may be donated to charitable or nonprofit organizations with approval of the purchasing manager. Items that the donating department has estimated the value as being over $500.00 may be donated to charitable or nonprofit organizations with approval of the city manager or his or her designee. The city manager shall notify the city council of the intent to donate an item with a value over $5,000 no less than 10 days prior to the transfer of title. (Code 1979, § 2-194; Ord. No. 2023-64, § 7, 11-27-2023; Ord. No. 2023-08, § 1, 4-10-2023; Ord. No. 2012-30, § 9, 7-9-2012; Ord. No. 2000-138, § 8, 12-18-2000)