5.3.1. FIRST REVIEW NEIGHBORHOOD MEETING.
A. The purpose of the First Review Neighborhood Meeting is to allow residents, businesses and organizations in the area surrounding a proposed development project an early opportunity to learn about the proposed land uses, size, height, and layout of the project, and to give potential applicants an opportunity to hear the residents’, business’ and organizations’ comments and concerns about the potential development after the first review comments have been received.
B. When an application under this UDO is received, notice shall be sent by mail or electronically to those registered neighborhood groups that have boundaries within one mile of the proposed project site and to property owners abutting the proposed project site. The notice shall include a project description and a conceptual sketch. City staff shall provide a template for the project description and conceptual sketch.
C. A First Review Neighborhood Meeting is required for those types of applications indicated in Table 146-5.2-1, if:
1. A registered neighborhood group requests a meeting; or
2. The City has received significant comments regarding as determined by the Planning Director; or
3. The Planning Director determines that the application raises potential controversy or potential unanticipated impacts on the surrounding area.
D. When a First Review Neighborhood Meeting is required pursuant to Subsection C above:
1. The meeting shall be scheduled at least 14 days after the date on which the City sends notice that the application has been received; and
2. Only one meeting is required to be conducted, unless the Planning Director requires one or more additional meetings; but
3. The applicant may conduct additional meetings beyond those required by the City, at the applicant’s option.
E. At any required First Review Neighborhood Meeting, the applicant shall present information about the general land uses proposed to be included in the application, the proposed size, height, and location of any structures to be constructed, and concept-level information about the proposed site including multimodal connectivity, traffic flow, site layout, and building design. Detailed engineering is not required. The material presented shall be adequate to describe the proposed project features listed above without the need for the applicant to have retained project design architects, engineers, or consultants before the meeting is conducted.
F. For any required First Review Neighborhood Meeting, the applicant shall submit proof of notification mailing; a summary of the meeting, including the date, time, and place of the meeting; a list of meeting attendees; any drawings, illustrations, or written information about the project presented at the meeting; topics discussed at the meeting, any areas of neighborhood concern, and any changes to the application to be made by the applicant in response to neighborhood concerns. Any meeting attendee, or any registered neighborhood organization whose boundaries include the proposed project site may also submit a summary of the meeting, and that summary shall be included in any Department, Planning and Zoning Commission, or City Council review of the application.
G. If a First Review Neighborhood Meeting is required, and subsequent application submittals show that the proposed development is larger, taller, contains significantly reduced multimodal connectivity, or contains significantly different land uses than those presented at the neighborhood meeting, the Planning Director may require that an additional neighborhood meeting be held before the application is reviewed. (Ord. No. 2019-49 § 1, 08-19-2019)