Sec. 54-104. Requirements for reporting contributions and expenditures by committees.
(a) The treasurer of each committee must prepare and file reports of contributions and expenditures with the city clerk pursuant to this section. The treasurer must attest to the accuracy and completeness of each report filed under this section.
(b) Each committee must file election-year reports with the city clerk in accordance with the filing schedule specified by this subsection. The initial election-year report due from a committee after filing its registration statement with the city clerk must cover the period that begins on the first day of the election cycle and ends on the closing date of the reporting period in which the committee filed its registration statement. In the case of a committee originally organized in a prior election cycle, the initial election-year report must cover the period that begins on the first day after the last date included in the committee's last semi-annual report and ends on the closing date of the reporting period specified under subsection (b)(1)(a) or (b)(2)(a) of this section, as applicable. Each subsequent reporting period begins on the first day following the last date included in the prior period and ends five days before the filing deadline for the next report.
(1) For a calendar year in which there is a regular municipal election, each committee must file reports that are complete through the last date of each reporting period and due by the dates below. If the due date falls on a weekend or legal holiday, the report is due on the next business day.
a. February 5th, complete through January 31st.
b. May 5th, complete through April 30th.
c. August 5th, complete through July 31st.
d. September 5th, complete through August 31st.
e. October 5th, complete through September 30th.
f. The fourteenth day before the date of the election, complete through the seventeenth day before the election.
g. The Friday preceding the date of the election, complete through the Tuesday preceding the election.
h. December 5th, complete through November 30th.
i. January 5th of the year after the election, complete through December 31st of the year of the election.
(2) For a calendar year in which there is a special municipal election, each committee must file:
a. A report for each month after the special election is declared, due by the fifth day of the following month and complete through the last day of the preceding month.
b. A pre-election report, due on the Friday before the election and complete through the Tuesday before the election.
c. A post-election report due on the thirtieth day after the date of the election, complete through the twenty-seventh day after the election.
d. A year-end report on January 5th of the year after the election, complete through December 31st of the year of the election. This report will not be required if the twenty-seventh day after the election falls on or after December 31st.
(3) For each nonelection year within an election cycle, each committee that has not filed a termination report must file semiannual reports for nonelection years due by July 31st and January 31st. The July 31st report must cover January 1st through June 30th of the nonelection year, and the January 31st report must cover July 1st through December 31st of the nonelection year.
(c) In addition to other reports required under this section, a committee must file a major contribution report disclosing any contribution of $1,000 or more that is received at any time within 30 days of the date of a municipal election. Such major contribution report must be filed with the city clerk no later than 11:59 p.m. on the calendar day following receipt of the contribution.
(d) A recall defense committee or issue committee that supports or opposes the recall of a public officeholder must file reports of contributions and expenditures with the city clerk within 15 days of filing its registration statement under section 54-103 and every 30 days thereafter until the date of the recall election has been set, and then 30 days, 14 days and seven days before the recall election and 30 days following the recall election.
(e) Each report required by this section must include the following information:
(1) The amount of funds on hand at the beginning of the reporting period, including funds carried over from the current election cycle or a prior election cycle. The beginning of the reporting period is the date through which the committee's last report was complete.
(2) The total amount of all contributions received by the committee in the reporting period and in the election cycle to date.
(3) The full name and mailing address of each person who has made one or more contributions to the committee during the reporting period; the amount and date of each contribution made by the person in the reporting period; and the aggregate amount of contributions made by the person during the election cycle.
a. If a contributor is a natural person, the report must include the person's occupation and employer.
b. If a contributor is a covered entity or other organization, the report must also include the entity's principal office street address, as filed with the Secretary of State Business Division, or the street address of its principal place of operations, if different from its mailing address.
c. If the covered entity has filed with the Business Division of the Colorado Department of State, then the entity's business name and principal place of operations must match the information filed with that Department.
(4) The total amount of all expenditures made by the committee in the reporting period and in the election cycle to date.
(5) The full name and mailing address of each person to whom an expenditure was made in the reporting period, along with the date, amount, and description of the expenditure, including the specific type of goods or services paid for.
(6) A description of any loan, letter of credit, line of credit, or commercial loan made to the committee during the reporting period, including the full name and address of the lender or person extending the letter of credit, line of credit, or commercial loan; the full name and address of any guarantor or endorsers of the loan, letter of credit, line of credit, or commercial loan; the amount guaranteed; the date and amount of the loan, letter of credit, line of credit, or commercial loan; the balance due on the loan, letter of credit, line of credit, or commercial loan; and the terms of interest and the total amount of interest, if any.
(7) A description of any unpaid obligation of $500.00 or more that is 30 days or more overdue, which is not otherwise reported as a contribution, incurred by the committee during the reporting period, including the full name and address of the person to whom the obligation is due; the due date of the obligation; the purpose of the obligation; and the amount past due.
(f) All reports required by this section must be filed electronically with the city clerk. The city clerk must make each report filed under this section available online to the public within three business days of determining the report meets all requirements of this section.
(g) The reporting requirements of this section continue to apply to a committee with outstanding debts or a balance of campaign funds on hand. If the city clerk determines that a committee has no outstanding debts or balance of campaign funds on hand, the committee may file a termination report with the city clerk, provided the committee is not otherwise required by this article to remain open and active.
(h) A standalone candidate need not register a candidate committee but must file reports in accordance with this section for all reporting periods in which the candidate makes expenditures. (Ord. No. 2021-35, § 4, 9-27-2021)